Privacy Notice

General Practice Extraction Service (GPES) Covid-19 Planning and Research data Purpose

Personal Confidential and Special Category data will be extracted at source from GP systems for the use of planning and research for the Covid-19 pandemic emergency period.

Requests for data will be required from NHS Digital via their secure NHSX SPOC Covid-19 request process. Legal Basis: NHS Digital has been directed by the Secretary of State under section 254 of the 2012 Act under the COVID-19 Direction to establish and operate a system for the collection and analysis of the information specified for this service: GPES Data for Pandemic Planning and Research (COVID-19).

A copy of the COVID-19 Direction is published on the NHS Digital website at: digital.nhs.uk//about-nhs-digital/corporate-information-and-documents/directions-anddata-provision-notices/secretary-of-state-directions/covid-19-public-health-directions-2020 Patients who have expressed an opt-out preference via Type 1 objections with their GP surgery not to have their data extracted for anything other than their direct care will not be.

How we Use and Share Your Information

We need to hold personal information about you on our computer system and in paper records to help us to look after your health needs.

Please help to keep your record up to date by informing us of any changes to your circumstances.

Doctors and staff in the practice have access to your medical records to enable them to do their jobs. Your doctor is responsible for their accuracy and safe-keeping.

From time to time, it may be necessary to share information with others involved in your care. Anyone with access to your record is properly trained in confidentiality issues and is governed by both a legal and contractual duty to keep your details private.

All information about you is held securely and appropriate safeguards are in place to prevent accidental loss.

In some circumstances we may be required by law to release your details to statutory or other official bodies, for example if a court order is presented, or in the case of public health issues. In other circumstances you may be required to give written consent before information is released – such as for medical reports for insurance, solicitors etc.

To ensure your privacy, we will not disclose information over the telephone or fax unless we are sure that we are talking to you.

Information will not be disclosed to family, friends, or spouses unless we have prior written consent, and we do not leave messages with others.

You have a right to see your records if you wish. Please ask a receptionist if you would like further details and copy of our patient information leaflet.

If you would like to view a full detailed version or child friendly adaptation of our privacy notice then please see below:

We now have a supplementary privacy notice on Covid-19 for patients as well. Please see below: